Minnesota Supreme Court Adopts New E-Filing Rules; Mandatory E-Filing to begin in Hennepin and Ramsey Counties
Last Thursday, the Minnesota Supreme Court adopted final e-filing rules as amendments to the Civil Rules, General Rules of Practice, and the Public Access Rules. These new rules go into effect on September 1, 2012 and apply to all matters commenced on or after September 1.
Perhaps most significantly, the final rules mandate electronic filing of all documents by attorneys representing parties in, and government agencies appearing in, all general civil and family law cases in the Second and Fourth Judicial Districts (i.e., Ramsey and Hennepin Counties) other than Conciliation Court and Probate/Mental Health cases. Attorneys and government agencies must also electronically serve all documents required or permitted to be served on other registered attorneys and government agencies in such cases.
While we suggest that you download the new rules by clicking on the link above, here are some additional points that may be of interest to you:
- Filing by fax will no longer be permitted in cases where e-filing is required.
- Documents that are to be filed electronically must be formatted as Microsoft Word documents, WordPerfect documents, PDF files, or .tif files. Without leave from the court, all images must be in black and white – no color images will be retained by the e-filing system.
- Each electronic document must be smaller than 5MB and each filing must be smaller than 25 MB. Larger documents or filings may be filed in several parts.
- Attorneys representing parties and governmental agencies appearing in mandatory e-filing cases must register with the e-filing system upon filing of any document by any party.
- New Rule 14.06 establishes a procedure for designating confidential or sealed documents that will be filed electronically.
- In addition to the required e-filing described above, voluntary e-filing is permitted in conciliation and probate mental health courts in Hennepin and Ramsey Counties as designated by the respective courts. Voluntary e-filing in civil cases in other pilot locations designated by the state court administrator will continue to be permitted.